Business Applications - Annual Fire Safety Permits
Business Applications - Annual Fire Safety Permits
All businesses are required to have an inspection on a regular basis by the City of DeLand Fire Department. Assessments as to the frequency of inspections will be made by utilizing permitting, compliance, on site, and any other information provided or obtained. Each inspection will vary on time based on the number of buildings, building stories, type of business, number and types of fire systems, and hazards present. The time may also vary based on the number, if any, of violations present at the time of the inspection. A deficiency notice will be provided, if necessary, within a timely manner along with the time frame for reinspection.
Each business requires a Business Tax/Fire Permit. This is applied for and renewed each year online at our Accela Citizen Portal. You will need to set up an account and either apply directly through the account or contact the Building Department to have your existing records linked to your account. All fire permit and inspection fees will be charged via this permit as set in the current Fire Prevention Fee Resolution.
Documents to submit with your application include, but are not limited to:
Sketch of existing floor plan. *Required for Restaurants/Cafes/Similar Establishments. Preferred for all else*
Sketch of proposed floor plan. *Required for Restaurants/Cafes/Similar Establishments. Preferred for all else*
Document listing all renovations and alterations to the structural components of the building, non-structural wall or partition additions, electrical, plumbing, mechanical, fire system, signage, or any other relevant internal or external building modifications. *Required*
Copy of all applicable state licenses. If inspection is required to receive a state license, we will need a copy of the application submitted to the State for licensing. *Required*
Building Owner emergency contact information. *Required*
Below are items inspected, but are not all inclusive. Individual businesses may have unique attributes with additional requirements.
Street Number:
Shall be visible from the street and be a minimum of 6 inches in height for commercial and 3 inches in height for residential.
Fire Extinguishers:
Shall be a minimum of a 3A-40BC. Extinguisher shall have current inspection tag and shall be mounted no higher than 5 foor and no lower than 4 inches. There may be additional and/or a different type of extinguisher required based on the type of occupancy. Light hazard requires a 5 pound extinguisher and ordinary hazard requires a 10 pound extinguisher.
Electrical:
All circuits shall be identified at the time of inspection. Building wiring shall be done to meet the current standard. Extension cords shall not be used as permanent wiring.
Exit Lighting and Emergency Lighting:
Shall be installed and operational with electric and the battery backup. All existing fixtures shall be maintained an in working condition.
Egress:
Provide exit(s) per the requirements of the Florida Fire Prevention Code 7th edition.
Separation of Occupancy:
In buildings that are required to have fire separation between businesses, a minimum of a one-hour fire wall shall be installed to current standards as well as firewalls to be labeled above ceilings. These requirements may be more stringent according to the type of occupancy.
Storage - Prohibited:
Within 36 inches of an electrical panel box and within 18 inches of lighting or a fire sprinkler head. Other requirements may apply, but will vary according to the type of occupancy.
Hazardous Materials:
Requirements will vary according to the material being stored. Material Safety Data Sheets may be required according to the amount that is stored on site.
Housekeeping:
Keep property and building free from trash and debris.
Fire Protection Systems:
All testing and maintenance paperwork, as required, shall be uploaded into the Brycer Compliance Engine.
An up-to-date Annual Fire Safety Permit shall be on site.
All state inspections are required to be performed on an annual basis. The inspection must be performed and compliant, contact information provided and up-to-date, maximum units indicated for licensure (persons, beds, etc.), all systems updated and compliant in The Compliance Engine, have an active Business Tax/Fire Permit, up-to-date fire drill logs and generator logs if applicable, and a Fire Safety Plan must be submitted and approved. Once the requirements have been met, the state form for schools and daycares should be submitted to the office, filled out, via email at fireprevention@deland.org. Upon completion, the form will be submitted to the State and a copy returned to the customer. If a Fire Verification Letter is requested for the State, it should be known that this is completed in the compliant inspection report and a separate letter will not typically be provided.
The Fire Safety Plan is a comprehensive report which encompasses many aspects including, but not limited to, the designated persons responsible for and within the fire prevention program, methods for practice and education of the emergency plan and changes, updated pre-fire construction plans, training, fire protection systems, self-inspection programs, evacuation procedures and routes, information on evacuation sites, any site security, maintained means of egress, fire-fighting equipment, and all other aspects as outlined in the current NFPA 1 handbook and any other current codes related.
Although a Fire Safety Plan is not required to be submitted for every business, it is recommended to keep this plan as up-to-date as possible, provide continuous training to employees, the public, and residents, and share applicable plans with the Fire Department for the optimum safety of the public and residents, your business, and the Fire Department personnel.
The City of DeLand Fire Department has instituted a process for service providers who inspect and test fire protection systems. This process became effective 5/1/2020 and all compliant and non-compliant fire protection system test reports are required to be submitted to the City of DeLand electronically by the service provider via The Compliance Engine. Technical assistance with utilizing this system can be obtained by contacting 630-413-9511. There is no fee for the provider to register and a nominal fee is due at time of filing by the provider. Once the provider is registered, pricing is viewable under the AHJ icon within The Compliance Engine.
If additional time is needed for corrections, please contact the office to discuss this with the inspector. As the inspectors may not be present or available in the office every day, please submit your request via email to fireprevention@deland.org with your contact information so that the inspector may review the request and discuss this with you when all parties are available. The extensions request would need to include the property address, suite/unit number if applicable, name of the business, contact information, violation for which the extension is being requested, a brief explanation as to why an extension is being requested, and the amount of additional time desired. Please understand that it is our intention to be accommodating; however, there are circumstances in which extensions are not in the best interests of the public as it pertains to life safety.